What is attendance management software?

Attendance management software is system and a way toward forestalling worker attendance, time robbery by following representative working hours, login time, takeoffs, breaks, and downtime. Associations utilize various techniques, from punching cards and bookkeeping pages to computerized attendance management software and biometric gadgets to oversee worker attendance.

A attendance management there are various kinds of accessible software for attendance management software and every one varies a little from the following. Some of the time clubbed with a attendance management software is additionally a leave management software, which, along with a attendance management software, conveys the contributions for the finance needs of an organization. Returning to the different attendance the executives software accessible in the market today

Types of Attendance Management System?

• Online attendance management software

A timekeeping system that offers a web login facility is generally known as an online attendance management software. These functions use cloud technology to ensure that one’s attendance data can be accessed and logins and logouts performed from virtually any location with an internet connection. Logins and logouts can also be performed with ease at the simple click of a button – a convenience many employees expect in our digital age. Such systems also come in handy when you have a large part of the workforce that’s working remotely, at client locations or in outbound sales roles. Now that you have a basic outline of the types of attendance management systems out there and their key features, why not pick one that meets your requirements today? Attendance management software delivers way higher efficiency than traditional systems such as attendance musters. Also to be borne in mind is the fact that attendance management software that is integrated with other HR systems such as leave and payroll deliver far higher synergy than a standalone attendance management system.

• Biometric attendance software

A biometric attendance system essentially verifies the identity of the employee and captures one’s time of entry and exit using his or her fingerprint. Such systems are very popular today and for good reasons. This prevents any chances of buddy punching which leads to time leakages that can affect the productivity of an organization as a whole. Biometric systems are usually integrated with other systems to convert the data into lucid reports. This can be done easily. Such systems have also been found to be extremely cost-effective as there are no-cost heads apart from the actual biometric machine itself.

How to choose best Attendance Management Software?

You will need to consider industry, Business Size, Compatibility, Available support and Price.

• Industry

Your company may be active in the retail, manufacturing, professional services and so on sectors. Each company has unique software needs, so developers will build software depending on your needs.

• Business Size

Your software's characteristics will increase with your business size. As your company expands, you need to invest in upgrading your software to keep your growth going.

• Required Features

Some start-ups need basic software functionality and some big companies need complex software functionality. You have to decide which type of features should be used in your software.

• Available Support

There will be problems with the use of software at some point. You need to know which resources are available for any software you are looking to purchase. Such as on-line resources, live chat, local consultants and so on. You must know, who can provide you with assistance with your software if you need their assistance in your area.

• Price

You must ensure that you do not or under-pay the software you are looking for purchase. You may pay some extra costs for little software, thereby minimizing common errors.

Features of Attendance Management Software.

• Clocking in and out

This is a attendance the executives fundamental – representatives ought to have the option to check in, register break periods, and check out after the workday is finished, utilizing either attractive card perusers or customized telephone numbers. Card perusers are helpful on the grounds that they diminish the danger of extortion or "intermediary" checking in.

• Leave management

Leave management is another region where your attendance management software should assume a part. A missed day shouldn't consequently enlist as "missing"; all things considered, the representative ought to be made aware of apply for leave or make any uncommon attendance demands (like half-day).

• Payroll integration

In the event that your attendance management software is connected to finance, pay is determined according to the time put in, accommodating any supported leaves or took care of time (PTO). Keep in mind, this doesn't simply mean day-by-day finance. A truly helpful software will uphold hourly pay and adaptable installments too.

• Reporting

Making and keeping up with representative attendance records is a key HR obligation in any association. Essential reportage, like the number of hours, additional time, missed days, and so on, ought to be accessible in an exportable report design.

• Biometric attendance

Biometric attendance is superb in the event that you have a huge labor force with explicit check-in and check-out timetables. For instance, a contact place will have a nine-hour shift utilizing over 100 specialists. Biometric innovation kills the danger of misrepresentation by utilizing the worker's finger impression or other individual ID for attendance approval.

• Missed clock-in alerts

Regularly, a representative may neglect to check in the wake of taking a break or skip checking out eager to leave after the workday. Mechanized alarms will advise supervisors/representatives of these irregularities, mentioning prompt activity.

• Calendar integration

attendance in management software can likewise be matched up with computerized schedules like Google Calendar, Outlook, and so forth. This tells everybody in the group about an individual's accessibility. Schedule mixes are particularly pertinent for distant groups where you can essentially beware of an individual's attendance through a common schedule.

• Employee self-service

Self-administration is a distinct advantage for your attendance in management software. Your representatives at this point don't have to time in at the workplace entryway – all things being equal, they can sit at their work areas (on-reason or far off) and sign in utilizing an application/program. Leave demands, redresses to attendance records, and self-consistency can likewise be performed without the mediation of HR or a director.

• Advanced analytics

attendance management softwares fueled with cutting-edge investigation offer granular perceivability into attendance designs, featuring the individuals who much of the time put in additional time or wander from booked hours. Practices like these can be noted and redressed, maintaining ideal efficiency levels in the workplace.

Benefits of Attendance Management Software

Staff are the most significant and frequently the most costly asset for most organizations. Deal with your labor force viably to benefit from your venture. Powerful arranging and guaranteeing your representatives are doing the perfect occupation at the perfect time will expand efficiency. Organizations all throughout the planet have been recording time and attendance of their staff for quite a long time. Gone are the days when individual cards should be punched by a machine and a group of directors needed to pay money to individuals dependent on their hours worked.

1. A period and attendance arrangement and rota arranging arrangement can significantly decrease the time your HR division and chiefs need to go through speaking with workers. When a rota has been anticipated the coming weeks or months it very well may be distributed. Every representative can see their arranged movements, forthcoming occasion and surprisingly the work job that they have been doled out to. This can stop the "Would you be able to check whether I am down to work… ?" calls and messages. Further developed arrangements permit the association to distribute un-filled or accessible movements, permitting representatives to put themselves forward for additional movements.


2. A vital advantage of following time and attendance is the capacity to ensure that staff sticks to their contracted hours, and this, thus, is a critical component in controlling expenses. There are numerous ways for representatives to check in or out, regardless of whether it is a PIN/Card/Fob peruser, a biometric scanner, or a versatile application. Whichever strategy is utilized, a period and attendance arrangement can adequately give an account of whether contracted hours are being worked, and compute over the long haul dependent on organization strategies. Wise time and attendance arrangements can even oversee robotized adjusting decides so chiefs are just advised of exemptions that are considered significant.


3. Staff compensation and double-time are consequently determined by the software, in view of your association's compensation rates and double-time rates. In addition to the fact that this reduces time spent on manual computations, however, it likewise mitigates the danger of human blunder, the two of which can be exorbitant to any association.


4. It has been seen, verifiably, that time and attendance softwares were utilized uniquely to decrease the expense of finance, and subsequently, a few representatives and worker's organizations have been against the utilization of time and attendance softwares. As of late numerous workers and worker's organizations have not just acknowledged the utilization of such softwares, they have requested their utilization to shield representatives from being abused. In a new decision of the European Court of Justice, all organizations inside the EU should execute a period recording arrangement to ensure workers.


5. There is a valid justification why the workplaces of HR and finance divisions are kept bolted when they are unattended. They contain touchy information including representative contact subtleties, legally binding data and in particular, singular compensation rates. HR and finance staff are exceptionally trusted to keep up with the trustworthiness and secrecy of this data. An imaginative time and attendance arrangement can be designed so clients of the software are limited to the information that they can see or alter. Client consents ought to be a significant thought in any time and attendance software.


6. Viably dealing with a wide range of nonappearance is an approach to altogether lessen expenses and increment efficiency. In many associations, there is the staff who never take a vacation day debilitated and are continually being approached to go through the remainder of their vacation qualifications toward the year's end, and there are the individuals who get some much-needed rest wiped out. Overseeing nonappearance successfully and reasonably can be difficult for any business. A period and attendance software can be designed to hold fast to your organization's strategies and give signs of examples of nonattendance that may require exploring or early mediation. Ongoing and planned reports can enable HR groups and line administrators to resolve any issues and effectively deal with a wide range of nonattendance.


7. Manual cycles, for example, timesheets or administrator endorsed extra time are available to mishandle, extortion, or simply straightforward, innocent slip-ups. With a period and attendance software, everything is straightforward, precise, and completely examined. Organizations can even introduce biometric perusers, like a unique finger impression peruser or iris scanner. This wipes out the chance of pal punching.


8. Time and attendance softwares can without much of a stretch be coordinated with different applications. For instance, in the event that you have an electronic access control software introduced, when your representatives show up grinding away and pass through an entryway, they are making an occasion in the entrance control data set that expresses the time and area at which they showed up. Time and attendance softwares can be coordinated to peruse this data and thusly diminish the expense of introducing separate terminals for staff to check-in/out on.


9. One of the vital advantages of a period and attendance arrangement is the capacity to have the option to produce a report at the bit of a catch. A decent software will permit you to design a set-up of reports that can be planned to show up in the inbox of administrators at whatever point they need them, and dashboards can be set up to see live information on the entirety of the measurements that are imperative to your business.